Letter + email template to contact your local MP

This page provides a structured email and letter template designed to help your organisation reach out to your local Member of Parliament (MP).

Why contact your local MP?

As a community organisation, you are the eyes and ears of your local area. Your local MP is your direct link to the NSW Government, and they rely on your expertise to understand how policies affect the people they represent. By contacting them, you can:

• Amplify Your Impact: Bring local issues—such as housing stress, service gaps, or funding needs—directly to the floor of Parliament.

• Humanise the Data: Statistics tell part of the story, but your “on the ground” experience provides the human face that motivates political action.

• Build Strategic Relationships: Establishing a rapport now ensures that when a crisis or a major policy shift occurs, your MP already knows and trusts your organisation as a reliable source of information.

• Influence Change: MPs can ask questions in Parliament, write to Ministers on your behalf, and advocate for the resources your community needs to thrive.

How to use this resource: Use the template below as a foundation, but remember to customise the highlighted sections with your specific local data and stories to make the most impact.

Email/Letter Template

Use this template to help you draft your email:

[Your Name]

[Your Address]

[Your Suburb, NSW, Postcode]

[Your Phone Number

[Date]

[Recipient’s Title and Name] (e.g., Mr. Paul Scully, MP OR The Hon. [Name], MLC)

Member for [Electorate Name, or “Member of the Legislative Council”]

RE: [Clear, Concise Subject Line ]

Dear [Mr./Ms./Minister/The Hon.] [Surname],

I am writing to you today as a constituent of [Electorate Name] to express my [concern/support/thoughts] regarding [specific issue or piece of legislation].

[The Hook: State your main point immediately]

I am particularly interested in how this issue affects our local community here in [Suburb/Region]. As someone who [mention a personal connection, e.g., lives near the port / works in the local school system / commutes via the South Coast Line], I have seen firsthand that…

[The Context: Provide 2-3 brief points of evidence or personal experience]

Point 1: Describe the current situation or the problem.

Point 2: Explain the impact this has on you or the broader community.

Point 3: (Optional) Mention any specific data or news reports that support your view.

[The Ask: What do you want them to do?]

I am requesting that you [mention the specific action, e.g., vote against the proposed bill / advocate for increased funding in the next budget / raise this matter during Question Time].

I would appreciate a response outlining your position on this matter and what steps the NSW Government (or your party) intends to take to address these concerns.

Thank you for your time and for your service to our community. I look forward to hearing from you.

Yours sincerely,

[Your Name]

Need more help?

If you have questions about using this template, need advice on a specific advocacy issue, or want to discuss how to best engage with your local representative, our team is here to support you.

Contact NCOSS:

• Email: info@ncoss.org.au

• Phone: 02 9211 2599